Software

How is Microsoft Power BI better than Microsoft Excel

Microsoft Power BI better than Microsoft Excel
Written by Micah Phillips

For ages, companies and organizations have resorted to MS Excel for reporting solutions. However, it is time for evolution and that is brought to you by Microsoft Dynamics Power BI. It comes with advanced and idealistic reporting and analytical tools. It comes with improved features such as faster experimentation with visualization, calculations and statistical functions across vast datasets.

In other words, Power BI offers faster and greater insights than excel. Here we will discuss in detail, how Microsoft Power BI features surpass that of MS Excel.

Microsoft Power BI VS Microsoft Excel

1. Allows you to store and access an enormous amount of data without any glitch

Excel can be restricting when it comes to handling data in bulk. One of the chief Microsoft Power BI advantages over Excel is that Power BI can store, analyze and visualize a huge amount of data owing to its idealistic compression capabilities.

With Microsoft Power BI you can have all your files stored, connected, and thoroughly analyzed without having to use any more than 50mb.

You can enjoy powerful compression abilities without having to cut down on large datasets in size. It also allows users to modify the data:

• You can conduct edits and transformations such as deleting rows, adding columns, changing the format, transporting data, etc.

• It makes adding new-found data easy on the datasets. Power BI makes data integration easy as it does not require you to recombine everything.

2. Helps you to spot the latest data trends in no time

It is very important to keep up with the trends, to remain ahead in this extremely competitive and constantly changing market. With Microsoft Power BI features, analyzing trends becomes real easy. It comes with built-in time intelligence features. These features make analysis and visualization of a large amount of data an affair of no time. You can sync data and view them by various dimensions and attributes which include data and time dimensions.

In case you don’t have your business data in a schema structure, you can create a date dimension table in a few seconds. This will allow the time intelligence functions to work.

You can seek help from professionals or take step by step tutorials to know how to create time trend analysis in Power BI. This will save you much time usually spent on writing Excel macros.

3. You get UX features that are intuitive

Being creative is not always possible for teams. However, wanting a creative, visually appealing and neat system or dataset is not. Microsoft Power BI features make it possible for user teams with limited UX capabilities. It comes with a familiar interface like that of MS Office. Thus, the users can feel right at home and utilize its drag and drop, copy-pasting, easy resizing and various other functionalities.

The Power BI themes make it convenient and quick to create consistent branding and color composition. Thus, organizations can create their own branding themes and from there they can create graphs and charts that are consistent in terms of color and design.

4. Comes with advanced cloud-based features

Among many Microsoft Power BI advantages over Excel, one is that you can publish and dissimilate your reports and dashboards in a completely revolutionized way. In Excel, this process involves emailing large files around then putting it in a shared drive or SharePoint portal, and informing the people about the update. But, with the cloud-based features of Power BI, your underlying data gets refreshed automatically. Once you publish reports on the cloud, you can use the following tools:

• Quick insights
• Language query
• Alerts
• Personalized dashboards

5. Protects your system with row-level security features

Row Level Security or RLS makes sure that the employees can only view data that are relevant in terms of geographical location. When it comes to Excel, adding RLS was a complicated process. Another one of the Microsoft Power BI advantages over Excel is that it makes adding Row Level Security for different groups by non-coders really easy.

You can also add extra filters and protect the data from reaching the wrong hands.

Setting up RLS is defined by the following steps

• First, open “manage roles” under the security tab of the Modeling ribbon.

• Create roles for different groups, using DAX expression filters.

Thus, Microsoft Power BI surpasses most reporting capabilities offered by Microsoft Excel.